Correction of Name and Date of Birth is the most priority for everyone if there is a spelling mistake in your important documents. It is important to have accurate name and date of birth in your educational certificates, as these documents are used for a variety of purposes, such as applying for jobs, admissions to educational institutions, and government identification. If there is an error in your name or date of birth on your admit, marksheet, or registration certificate, you can apply for a correction.
| Facility For | Madhyamik |
|---|---|
| Name of the Organization | West Bengal Board of Secondary Education |
| Facility Type | Correction of Name and date of Birth in Admit, Marksheet & Registration Certificates |
| Apply Time | Anytime |
| Official Website | http://wbbse.org |
Contents
Steps to apply Duplicate Madhyamik Admit Card, Registration Certificate, Marksheet and Migration Certificate
- Inform School Authority: Inform the school authority about the issue and provide them with the necessary details in writing.
- Complete the Form: Fill out the form properly
- Use Separate Forms: Utilize separate application forms for each different document.
- Attestation by Institution Head: Have the form attested by the head and authority of the institution.
- Attach Attested Copies: Attach duly attested copies of the required documents: Admit Card, Registration Certificate, Mark Sheet, Migration Certificate, and Transfer Certificate.
- Submit to Board’s Head Office: Finally, submit the completed form along with the Board’s cash challan (obtained after fee payment) to the head office during office hours (10 A.M. to 4.00 PM on weekdays).
Urgent deliveries are made within 7 days, and standard deliveries are made within 20 days of receiving the application. Please follow all instructions carefully when filling out the form.
Format of an application for correction of name and date of birth in admit, marksheet & registration certificates
The format of an application for correction of name and date of birth in admit, marksheet & registration certificates is as follows:
- Date: [Date of application]
- To: [Name of the authority to whom the application is addressed]
- Subject: Application for correction of name and date of birth
- Body:
- State your name and date of birth as it is mentioned in your admit, marksheet & registration certificates.
- State your correct name and date of birth.
- Attach a copy of your passport, PAN card, or voter ID card as proof of your identity.
- Attach a copy of your birth certificate as proof of your date of birth.
- State the reason for the correction.
- Request the authority to kindly correct your name and date of birth in your admit, marksheet & registration certificates.
- Yours sincerely, [Your name]
If you lost any of your documents and want to apply for a duplicate one, then click here to know about the Application Process for Duplicate Certificate/ Marksheet/ Admit Card/ Registration Certificate/ Original Migration Certificate.
Required Documents for Corrections on Admit, Marksheet & Registration Certificates
If there are any errors in your Madhyamik Admit Card, Registration Certificate or Mark Sheet, such as a wrong name, surname, guardian’s name, or date of birth, you can apply for correction. The following documents are required for the correction process:
1. Requirement of Documentation:
To facilitate the correction of personal details such as Name, Father’s or Mother’s Name, Surname, Middle Name, and Date of Birth in alignment with the Admission Register of the relevant educational institutions, certain documentation is necessary.
2. Attestation and Verification:
For the correction process, the following steps need to be followed:
- Photocopies of the relevant pages from the Admission Register/Register where the applicant appeared for the Board’s Examination or received their initial admission (Primary School) are required.
- These photocopies must be attested by the respective Head of the Institution.
- Additionally, the attestation should be countersigned by the D.I./A.D.I. of Schools(H.S.).
3. Supplementary Documentation:
In cases where Birth Registration Certificates are involved, the following guidelines apply:
- For Birth Registration Certificates registered within one year of the event, a copy must be provided if necessary.
- If there is a delay in obtaining the Birth Registration Certificate, it must be submitted along with the order copy issued by the competent Authority.
- Photocopies of Birth Registration Certificates should be self-attested, attested by a Gazetted Officer, or by the D.I. of Schools(S.E.).
You can download the application form for correction from the WBBSE website. The application form must be filled in carefully and submitted along with the required documents to the WBBSE office. The correction process may take a few weeks, but the errors will be corrected in your certificates once the process is complete.
Auxiliary documents
- i) Photocopy of the Baptism certificate for Christian students.
ii) Photocopy of the Discharge Certificate and Caste Certificate (must be prepared before Registration / appearing in Board’s Examination and issued by the competent authority) attested by a Gazetted officer or any officer of WBBSE. - Attested photocopy of the service book of the applicant/father (in case of the applicant’s employment on the grounds of die-in-harness), Death Certificate of the father, attested by a Gazetted officer / any officer of WBBSE. Click here to check all the latest information from official website of board.
Application Fees for Corrections
| Correction in Documents | Application Fees |
|---|---|
| Each Name, Surname Correction | Rs. 50 |
| Age Correction (Regular Students V-X) | Rs. 100 |
| Age Correction (Within 3 years of Appearing MP) | Rs. 300 |
| Age Correction (Beyond 3 years of Appearing Board Exam) | Rs. 600 |
Correction Process
When errors are identified in essential details such as Candidate Name, Father’s Name, Guardian’s Name, Date of Birth, Address, or School Name, rest assured that you can initiate a correction process through the West Bengal Board of Secondary Education (WBBSE). Follow these simple steps to rectify inaccuracies and ensure accurate records:
1. Download and Fill the Record Correction Form
Begin the correction process by downloading the Record Correction Form from the designated DOWNLOAD SECTION on the WBBSE website. Complete the form accurately, ensuring that all required information is entered correctly.
2. Prepare Supporting Documents
Gather the necessary documents to support your correction request. These include:
a. Copy of Registration Certificate, Admit Card, Marksheet, and Pass Certificate – Ensure these documents are attested by the Head of the Institution.
b. Birth Registration Certificate – If the original is unavailable, submit a copy of the Admission Register, attested by the A.I. (SE)/ A.D.I (SE) and Head of the Institution. If the Birth Registration Certificate is available, have it attested by a gazetted officer.
3. Verification Process
Complete the correction form and have it signed by the Head of the Institution. Ensure all supporting documents are in order. The record section’s concerned official will verify the form and documents before submission.
4. Fee Submission
Upon approval of the correction by the competent authority at WBBSE, you will be required to submit the requisite fees. To do so:
- If your district falls under the Kolkata Regional Council Offices, fill out the Cash Challan form in triplicate and deposit the fees at the cash section of the Board, located at 77/2 Park Street, Kolkata-16.
- For districts outside Kolkata, submit the fees at the respective Regional Examination Council Office under WBBSE.
By following these streamlined steps, you can ensure that necessary corrections are made to your records accurately and efficiently, promoting transparency and accuracy in your educational documentation.
Download the Application Forms
Madhyamik (Secondary)
Download the Application Form for Correction of Admit Card /Mark-Sheet / Certificate
Challan SBI
Challan Other Than SBI
Tutorial Video of Application Process
Delivery Time
The documents will be available for delivery within 15 working days from the date of submitting the application form and fees. In some cases, the process might take more time due to unforeseen circumstances. However, assuming all is in order, you can expect to receive your duplicate documents promptly.
- The board reserves the right to refuse to issue a duplicate document if it deems it necessary.
- Complaints about non-receipt of documents will not be entertained after 3 months from the date of submission.
- The board is not responsible for delays in preparing duplicate documents due to unavoidable circumstances.
WBBSE Regional Offices
The West Bengal Board of Secondary Education (WBBSE) has four regional offices in West Bengal. These offices are located in Burdwan, North Bengal, Medinipur, and Kolkata.
- Regional Office Burdwan is located at Nazrul Bhavan, Behind LIC Office, 5, Ichlabad (Jalkal Math), P.O.: Sripally, Dist. Bardhaman, Pin: 713103.
- Regional Office North Bengal is located at Rahul Sankrityayan Bhavan, P.O. North Bengal University, Dist. Darjeeling, Pin: 734013.
- Regional Office Medinipur is located at Sahid Matangini Bhavan, Bidhannagar East, 72, Station Road, P.O.: Medinipur, Dist.- Paschim Medinipur, Pin: 721101.
- Regional Office Kolkata (Derozio Bhaban) is located at Derozio Bhawan, Block-DJ-8, Sector-II, Karunamoyee, Bidhannagar, Kolkata:700091.
The WBBSE regional offices are responsible for providing administrative and technical support to schools in their respective regions. They also conduct examinations and issue certificates for students who have passed the WBBSE examinations. They also provide Duplicate Certificate/ Marksheet/ Admit Card/ Registration Certificate/ Original Migration Certificate.
You can submit your application form to the Regional Offices in person, or you can ask your school to deliver it on your behalf.
Frequently Asked Questions (FAQs)
What are the documents required for an application for correction of name and date of birth in admit, marksheet & registration certificates?
The documents required for an application for correction of name and date of birth in admit, marksheet & registration certificates are as follows:
A copy of your passport, PAN card, or voter ID card as proof of your identity.
A copy of your birth certificate as proof of your date of birth.
How long does it take to process an application for correction of name and date of birth in admit, marksheet & registration certificates?
It usually takes 15-20 working days to process an application for correction of name and date of birth in admit, marksheet & registration certificates. However, the processing time may vary depending on the number of applications that the authority is currently receiving.
What if my application for correction of name and date of birth in admit, marksheet & registration certificates is rejected?
If your application for correction of name and date of birth in admit, marksheet & registration certificates is rejected, you will be informed of the reasons for the rejection. You can then appeal the decision of the authority.
What are the steps involved in applying for correction of name and date of birth in admit, marksheet & registration certificates?
The steps involved in applying for correction of name and date of birth in admit, marksheet & registration certificates are as follows:
Download the application form from the website of the authority to whom you are applying.
Fill out the application form completely and legibly.
Attach the required documents (see above).
Pay the application fee.
Submit the application form to the authority.
What are the common mistakes to avoid when writing an application for correction of name and date of birth in admit, marksheet & registration certificates?
Some common mistakes to avoid when writing an application for correction of name and date of birth in admit, marksheet & registration certificates are as follows:
Making a typo in your name or date of birth.
Not attaching the required documents.
Not paying the application fee.
Not submitting the application form to the correct authority.
Not writing a clear and concise application letter.
Where can I contact first for correction of my documents?
You can contact at your school or to the Head Teacher directly for correction of your documents.